Category: Ask Tim Grey

Today’s Question: I keep my images on a separate external hard drive, not on the internal hard drive on my computer. Sometimes I want some of my images available on my computer’s hard drive, so I can for example use an image as my desktop wallpaper. How do I best copy photos from Lightroom [Classic] to a different location on my internal hard drive?

Tim’s Quick Answer: The best way to get photos from your primary storage on an external hard drive to a particular folder on an internal hard drive is to use the Export feature in Lightroom Classic to make a copy of the photo in the desired destination folder.

More Detail: The Export feature in Lightroom Classic enables you to copy photos from the source storage location to another location, with the option to copy the photo as a different file format, along with a variety of other options such as renaming the photo.

In this particular example, you might export a copy of the source photo as a JPEG image, resized to pixel dimensions appropriate to your computer’s monitor display resolution, placing the exported image into a folder in the Pictures folder on your internal hard drive. This, of course, is only one example of how you might take advantage of the Export feature.

After selecting one or more photos you want to export, you can click the Export button at the bottom of the left panel in the Library module to bring up the Export dialog. In the Export dialog you can specify a destination folder, configure settings for renaming the photos, choose the file format and options to use, among other settings.

After configuring the settings for the photos you want to export, you can click the Export button in the Export dialog to create the copies of the selected photos.

Note that there is an “Add to This Catalog” checkbox in the Export dialog, which enables you to create a copy of the selected photos based on the settings you’ve established, and also add the additional copies you’re creating to the Lightroom catalog you’re currently working with. In general I recommend keeping this checkbox turned off.

Generally speaking I find that photographers use the Export command in Lightroom Classic to create additional derivative copies of their photos for a purpose beyond Lightroom. As a result, I recommend avoiding the confusion of having those additional copies of your source photos included in your Lightroom catalog. Instead, I recommend using the exported copies of your photos as appropriate to your needs. When you want to work with the image in Lightroom, return to the original source image (rather than a derivative copy), and proceed from there.

Today’s Question: You recently addressed a question about changing the capture time during import to Lightroom Classic, indicating that you had to wait until after import to change the capture time. Don’t you think it would be better if it was possible to apply this change during import when you know the camera was set to the wrong time?

Tim’s Quick Answer: While in theory it is best to correct capture time as early in your workflow as possible, I actually would not want to apply such a correction during the process of importing photos into Lightroom Classic. That is because I would rather review the photos and make absolutely sure of the time correction required, and that the same correction is needed for all photos.

More Detail: The best time to correct the capture time for your photos, of course, is before you actually capture the photos. In other words, it is best to set your camera to local time as soon as you cross into a new time zone, and before you capture any photos. This would prevent the need to apply a capture time correction after the capture.

Conceptually the next best time to correct capture time would be during the process of downloading the photos from your camera or memory card. However, even if this option was available in Lightroom Classic (which it isn’t), I would prefer to wait until after the photos have been downloaded before applying any correction to the capture time.

The reason for this is that if I’m going to apply a correction to capture time, I want to take the time to double check how much correction is necessary, and which photos actually need the correction. For example, if you changed the time zone on your camera partway through a trip, you would only want to correct the photos that were captured before you changed the time on your camera.

When I realize I have neglected to correct the time zone on my camera during travels, I typically wait until after I’ve downloaded the current batch of photos to correct the time on my camera. That will help avoid confusion in terms of which photos need a correction and which do not.

In addition, before applying a correction I prefer to review my photos to double-check the adjustment that is required. I’ll often, for example, check the capture time in metadata for a photo that was captured around sunrise or sunset. By confirming the actual time of sunrise or sunset, this review enables me to easily confirm the number of hours required for the time zone correction.

Because I prefer to review the metadata for my photos before applying a time zone correction, I would tend not to apply a time zone correction during import into Lightroom Classic even if that feature were available, saving that work for right after the photos have been imported and I’ve had a chance to review the metadata for those photos.

Today’s Question: Do you use Smart Previews (or not) in Lightroom [Classic]?

Tim’s Quick Answer: Generally speaking, I do not use Smart Previews in my Lightroom Classic workflow. I generally rely on Standard (or 1:1) previews for my general image review, and the original source image files for processing my photos.

More Detail: Smart Previews in Lightroom Classic provide some potential workflow advantages, but personally I’ve not generally found those advantages to be particularly compelling.

There are two core advantages to building Smart Previews for your photos. First, Smart Previews enable you to work with your photos, including in the Develop module, even when the source photos aren’t available. For example, if an external hard drive that contains your photos is not connected to your computer, you could still work with those photos in the Develop module if you had built Smart Previews.

In addition, Lightroom Classic includes an option (in Preferences) to favor the use of Smart Previews in the Develop module in order to speed up overall performance when optimizing your photos.

Generally speaking, I have my hard drives available when I am working in Lightroom Classic, and so I simply connect the applicable hard drive when I’m working in Lightroom. Part of the reason I prefer this approach is that I am often combining tasks such as importing new photos while reviewing existing photos, causing me to need to have my hard drive connected in any event.

I’ve also not found that the use of Smart Previews provides a significant performance advantage when working in the Develop module. Part of the reason I’ve not seen a significant benefit in this regard is that I don’t actually tend to spend very much time working with my photos in the Develop module.

To be sure, there are advantages provided by the use of Smart Previews, and many photographers may want to build Smart Previews and enable the option to prefer their use for the Develop module. I simply have not found a benefit in my own workflow that makes me feel the extra storage space required by Smart Previews would be worth consuming to achieve what I consider to be modest benefits in my workflow.

Today’s Question: Do you do ALL of your keywording up front as you are importing photos, or do you do high-level keywording first and then go back and add more detailed keywords after the fact?

Tim’s Quick Answer: I only apply very general keywords during import into Lightroom Classic, and then apply more detailed keywords later in my workflow. This is in large part because Lightroom (like many other software tools) only allows you to define keywords during import that will apply equally to all photos being imported.

More Detail: In some respects the ability to assign keywords during import into Lightroom Classic (or other software) doesn’t provide much utility. After all, because you can only define a single set of keywords that can be applied to all of the photos being imported, you can’t get very specific with your keywording at that stage of your workflow.

For example, let’s assume you have took a photo trip to Italy that includes visits to Rome and Naples. You could apply the keyword “Italy” to all of the photos upon import, since all photos being imported would have been captured in Italy. However, you could not apply “Rome” or “Naples” as keywords, because some of the photos will have been captured in Rome (not Naples) and others would have been captured in Naples (not Rome).

I still apply some basic keywords during the import process, but it is important to be careful at this stage of your workflow to only apply keywords that apply equally to all photos. That means these keywords will be relatively “generic”, which in turn means these won’t be the most useful keywords in your workflow. However, since it only takes a few seconds to enter some basic keywords for the photos you are importing, I still feel this is a worthwhile task.

Later in my workflow I will then add more detailed keywords to my photos. My typical approach is to only assign keywords to my “favorite” photos (those to which I’ve assigned a star rating). I don’t personally go into extensive detail assigning keywords, simply focusing on keywords that will help remind me of the subject appearing in a photo, as well as helping to ensure I’ll be able to find particular photos later.

Today’s Question: Why would someone export images from a main catalog in Lightroom Classic to a separate catalog? And does doing so remove the photos from the main catalog?

Tim’s Quick Answer: There aren’t too many reasons for exporting photos from Lightroom Classic to another catalog. One reason would be to export photos intended to be merged into a “master” catalog after returning from a photo trip, for example. When you do export photos to a separate catalog, those photos are not removed from the source catalog. Therefore, it is important to be careful about this process in order to avoid confusion with multiple copies of your photos in multiple catalogs.

More Detail: The “Export as Catalog” command enables you to export photos from the current Lightroom Classic catalog to another catalog, along with the information about those photos.

At a very basic level, using the “Export as Catalog” command provides an option for creating a backup copy of your primary Lightroom catalog, at least for a portion of the photos contained within the master catalog.

In addition, the “Export as Catalog” command enables you to create a copy of the source image files for the photos selected for export, provided you turn on the “Export negative files” checkbox when configuring the export. That means you could have a backup of both your photos (the source files) plus the information about your photos (a new catalog for the exported photos). With this approach, the new catalog created with the “Export as Catalog” command would contain all of the information about your photos from the master catalog.

One of the scenarios where the “Export as Catalog” command can be helpful is when you need to move images from a “temporary” catalog to your “master” catalog. For example, you might be traveling with a laptop, with your master Lightroom catalog back on your primary computer at home. During the trip you could import photos into a traveling catalog, updating metadata for the photos within that catalog.

At the conclusion of the trip, you would naturally want to merge the photos captured during the trip into your normal workflow at home, along with the information about the photos that you updated while traveling. You could use the “Export as Catalog” command to create a copy of your photos along with the information about your photos, perhaps to an external hard drive.

You could then connect the external hard drive to your primary computer back at home, and use the “Import from Another Catalog” command to import the photos you had exported using the “Export as Catalog” command.

Keep in mind that the “Export as Catalog” command does not remove photos from the catalog you’re exporting from. Therefore, you would need to manage this overall process carefully. If the catalog you’re exporting from is a temporary working catalog for a trip, you could simply discard that catalog. If it is a separate catalog you use for other purposes, you may want to remove the exported photos from that catalog manually.

Today’s Question: You indicated that you keep the Lightroom Classic catalog on the internal hard drive and a backup copy on your photos drive. Doesn’t Lightroom get confused about what catalog to use when you plug in the photos drive to the main computer? Or am I misunderstanding this process?

Tim’s Quick Answer: Lightroom Classic does not get confused about the backup catalogs on my photos drive, because Lightroom is always opening my master catalog upon launch. This can be managed by either specifying a particular catalog you want Lightroom Classic to always use, or to have Lightroom open the most recently used catalog every time Lightroom is launched.

More Detail: I do indeed keep my Lightroom Classic catalog on the internal hard drive of my computer, and I store backup copies on the same external hard drive that contains my photos, in part so that when I backup my photos drive I’ll also be making an additional backup copy of my Lightroom catalog backups.

Lightroom doesn’t get confused about the backup copies of the catalog, in part because Lightroom isn’t really looking for those backup copies.

By default, when you launch Lightroom it will open the catalog you were using the last time you launched Lightroom. For most photographers (especially those using my advice to only use a single master catalog) this works great. Every time you launch Lightroom, you simply want to use the only master catalog you have.

Taking this a step further, you can also specify a particular catalog that you always want Lightroom to default to, which is helpful if you sometimes need to work with a temporary “test” catalog, for example. In the Preferences dialog in Lightroom Classic you’ll find the Default Catalog option on the General tab. Click the popup, and select the recently opened catalog that you want to always open when you launch Lightroom.

But again, the presence of backup copies of your catalog won’t confuse Lightroom, provided you don’t ever actually open a backup copy of your catalog in Lightroom. If you keep the backup copies as separate backups that you don’t open, Lightroom won’t be confused.

Today’s Question: Can you (and do you) adjust capture time to match local time when downloading photos [in Lightroom Classic]?

Tim’s Quick Answer: Lightroom Classic doesn’t enable you to adjust the capture time for your photos during import, but you can correct capture time later in your workflow. This includes the option to correct the capture time for a large batch of photos for which the camera was set to the wrong time. You’ll also want to be sure that you have enabled metadata updates for your photos so that the capture time correction is not only updated in the Lightroom catalog.

More Detail: There are a variety of reasons you may have photos with the incorrect capture time (or date) in metadata. One of the most common scenarios is when you travel to a different time zone and don’t update the time on your camera along the way.

When you realize the camera was set to the wrong date or time, you’ll naturally want to correct the metadata for your photos. However, Lightroom Classic doesn’t enable you to apply this correction during the import process, so you’ll need to apply the change after the photos have been imported.

You can select multiple photos at once, such as by selecting all photos in the “Previous Import” collection in the Catalog section of the left panel in the Library module. After selecting the applicable photos and making sure you are in the Grid view (rather than the Loupe view) so you can update multiple photos at one time.

Next, go to the menu and choose Metadata > Edit Capture Time. Assuming the issue was a time zone discrepancy, you would want to select the “Shift by a set number of hours” option, and then select the appropriate number of hours (positive or negative) from the popup to the right under the “New Time” heading based on the necessary adjustment. Click the Change button to apply the change to the selected photos.

It is worth noting that by default Lightroom will not apply these capture time updates directly to your source photos, but instead will only be changed within the Lightroom catalog. To enable updates to the actual image files, you’ll first want to go to the Metadata tab in the Catalog Settings dialog in Lightroom Classic. Within that dialog, turn on the “Automatically write changes into XMP” checkbox as well as the “Write date or time changes into proprietary raw files” checkbox. Turning on these checkboxes will ensure that Lightroom Classic updates the capture time metadata in the source image files as well as in your Lightroom catalog.

Today’s Question: For photos that you may want to print again, do you save them in a collection? Do you save them as raw or TIFF? Do you print from Lightroom [Classic] or Photoshop?

Tim’s Quick Answer: I don’t personally organize photos specifically for printing, but that is in part because I don’t tend to print the same image multiple times. That said, for situations where you want to track photos based on printing I would recommend using a keyword for that purpose. When I do print, I prefer to use Photoshop rather than Lightroom Classic. This workflow leads to a TIFF (or PSD) image in addition to my original raw capture, with the raw capture still being alongside the derivative image in Lightroom.

More Detail: For me personally, I select photos for printing based on a “favorite” status from a particular tip. So, for example, I would typically browse the folder containing photos from a particular trip, and then filter based on star ratings. That would enable me to easily locate photos that I want to print.

Generally speaking, I only need to print a photo once, as I don’t really offer prints of my photos for sale. So if I needed to print a photo again in the future, I would generally just browse for that photo.

For photographers who tend to print more frequently, such as when selling prints of their photos, it can be very helpful to use a method of identifying which photos are intended for printing. In this type of situation I recommend using what I often refer to as a “fake” keyword, meaning a keyword used for a purpose that is somewhat beyond the typical intent.

For example, you could assign the keyword “Print” to photos you have printed (or intend to print in the future). You could obviously then search for photos based on the “Print” keyword, or filter the photos in a particular folder. In addition, you could create a Smart Collection based on the “Print” keyword, so that all photos containing that keyword in metadata would be included in the Smart Collection.

As for the actual printing workflow, my preference is to use Photoshop rather than Lightroom Classic for the actual printing. While Lightroom provides all of the key features needed to produce great prints, it doesn’t enable you to exercise fine control over sharpening for print, and doesn’t provide any preview of that sharpening effect. This is the primary reason I prefer to print from Photoshop, where you can exercise much greater control over the sharpening for photos you’ll be printing.

Today’s Question: I have a desktop computer with an SSD drive for the operating system (that obviously contains the applications) and 4 hard drives, including one for my images, one for image back up, and one for Time Machine. Where should I have my Lightroom Classic catalog located, on the SSD drive or one of 4 hard drives, and why please? Thank you!

Tim’s Quick Answer: I recommend keeping your Lightroom Classic catalog on the fastest hard drive available, which in this case would be the SSD drive (assuming the other four drives are conventional drives).

More Detail: I suppose the most important consideration for where you store your Lightroom Classic catalog is having the catalog readily available when you are working in Lightroom. In general that would mean using an internal hard drive, for example, so that you don’t need to connect an external hard drive just to use Lightroom.

Also important, however, is performance. Keeping your Lightroom catalog on a fast hard drive will help ensure optimal performance in Lightroom. This is why, for example, I generally recommend keeping the catalog on an internal hard drive rather than an external hard drive.

When multiple internal hard drives are available, I recommend keeping the catalog on the fastest available drive. When you have a mixture of SSD and conventional hard drives, you will generally get the best performance from the SSD drive.

Of course, it is quite common for SSD drives to have considerably lower capacity than conventional hard drives, and so storage capacity can be an issue with SSD drives. For this reason, you may need (or want) to store your photos on a different hard drive than the drive being used to store your Lightroom catalog. The key is to keep the catalog on the fastest drive available, which can have a significant impact on overall performance in Lightroom.

Today’s Question: Can multiple Lightroom Classic catalogs be merged into one?

Tim’s Quick Answer: Yes, you absolutely can merge multiple Lightroom Classic catalogs into a single “master” catalog, primarily through the use of the “Import from Another Catalog” command.

More Detail: Many photographers have created more than one Lightroom Classic catalog, for a wide variety of reasons. In general I recommend working with a single “master” catalog in Lightroom that manages your entire library of photos.

If you have already created multiple catalogs you can most certainly merge those catalogs into one. The key is the “Import from Another Catalog” command.

Of course, first you’ll want to be as organized as possible. That means taking an inventory of the catalogs you already have. You’ll also want to make sure all of those catalogs are as “clean” as possible, ideally with no missing folders or photos.

You can then identify one of your catalogs to be the “master” catalog. After opening that catalog you can go to the menu in Lightroom Classic and choose File > Import from Another Catalog. This command enables you to identify an additional catalog that you would like to merge with the master catalog. In effect you are importing the photos and the metadata updates for those photos from a separate catalog into your master catalog.

Once you have gone through this process for all of the “extra” catalogs, you will have a single master catalog that contains all of your photos. At that point you can move all of the “extra” catalogs to a separate location to preserve as temporary backup copies that can eventually be deleted altogether.

Note that I will publish an article with extensive details on the process involved for merging multiple catalogs into a single master catalog, in the upcoming (and overdue) issue of Pixology magazine. Stay tuned for more details!