Ask Tim Grey

Today’s Question: I received an email from Adobe notifying me that as 3/1/24 the Creative Cloud Storage would be discontinued. Now that Adobe has launched Lightroom with a hybrid of online and local image storage options, is Adobe doing away with the option for Lightroom Classic subscribers to use collections for syncing select images to Adobe cloud storage?

Tim’s Quick Answer: No, Adobe is not discontinuing the ability to synchronize collections from Lightroom Classic to the cloud. There are also various other options for storing images or documents in cloud storage with Adobe. All that is being discontinued is the synchronization of the Creative Cloud Files folder.

More Detail: Adobe recently announced that they were discontinuing the option to use Creative Cloud Storage to synchronize files from a folder on your computer to Adobe’s cloud-based storage, which provided an option to synchronize images and documents across multiple computers via online synchronization.

This change will not prevent you from synchronizing collections of photos in Lightroom Classic. It also won’t affect the storage of cloud-based photos for those using the Lightroom desktop application (or mobile or web versions of Lightroom). It is also still possible to use online Creative Cloud Documents storage, which is supported by Photoshop, for example, and enables you to save photos to online storage so they can be accessed from virtually anywhere.

The Creative Cloud Files feature that is being discontinued is a separate feature that did not operate directly within any Adobe software. Rather, it functioned through your operating system. A “Creative Cloud Files” folder would exist within the folder for your username within the operating system. Any files saved in that folder would be synchronized to Adobe’s cloud-based storage, so you could access those files from any computer on which you have signed in via the Creative Cloud application, for example.

I had understood this feature was being discontinued on February 1st, but I have now seen that some users were notified via email that the deadline is March 1st. Whether or not you received such an email, it is a good idea to confirm whether you have any files stored in the Creative Cloud Files folder that you would like to preserve. That folder can be found under C:\[username]\Creative Cloud Files on Windows, or at Mac HD/Users/[username]/Creative Cloud Files on Macintosh.

You can also learn more information on the following page on the Adobe website, but I’ll warn you in advance that the page can be a bit confusing because there are references to various storage options, including the similarly named but completely different “Creative Cloud Files” versus “Creative Cloud Documents”:

https://helpx.adobe.com/creative-cloud/kb/eol-creative-cloud-synced-files.html

Today’s Question: Is it possible to use Lightroom [cloud-focused] to edit images locally on a laptop, then when I get home, import those photos to Lightroom Classic?

Tim’s Quick Answer: Yes, if you use the local browsing option in the cloud-focused version of Lightroom to edit photos, and then import those photos into the Lightroom Classic catalog, the updates you applied in Lightroom will be reflected in Lightroom Classic.

More Detail: With Lightroom Classic, by default the updates you apply to metadata or to adjustment settings are saved only within the catalog. You can, however, choose to automatically (or manually) save standard metadata (including Develop settings) to photos. In the cloud-focused version of Lightroom, when browsing photos on the Local tab, any updates to photos are saved directly to the source image files, which in the case of proprietary raw captures means the metadata will be saved in an XMP sidecar file.

If you later import those photos into a Lightroom Classic catalog, the metadata updates and adjustments will be reflected in those imported photos. You could therefore, for example, use the cloud-focused Lightroom on a laptop for your traveling workflow, and then import the photos you captured during your trip into your Lightroom Classic catalog when you get home, and the updates you applied in Lightroom would be reflected in Lightroom Classic.

The important thing to keep in mind is that this workflow should really only involve a one-time transfer from Lightroom to Lightroom Classic. For example, after importing photos into Lightroom Classic any updates you apply in Lightroom would not be reflected in Lightroom Classic. In fact, if the photos were stored in the same location as part of this workflow, making changes in Lightroom would result in metadata conflict errors in Lightroom Classic.

So, as long as you start with Lightroom using the Local tab, and then when you’re finished you import the photos into Lightroom Classic and only work in Lightroom Classic from that point forward for those photos, you’ll have a workflow that can be convenient without creating any problems.

Today’s Question: I use Lightroom Classic exclusively for editing my photos, in part because I want to maintain full-resolution images locally. I create collections and synchronize to the cloud so that I can share with family and friends and have specific images available on my smartphone. I haven’t figured out a way to share directly from Lightroom Classic, so I have been using Lightroom desktop [cloud-focused] to create shared albums. Is there a way to share in this way from Lightroom Classic while retaining my full-resolution originals locally?

Tim’s Quick Answer: Yes. You can simply add photos to collections in Lightroom Classic and enable synchronization for those collections so they will be synchronized to the cloud. You can then use the “Make Public” option for selected collections so they can be made available to anyone by simply sharing a link.

More Detail: In Lightroom Classic you can enable synchronization for a collection, and proxies of the photos in the collection will be synchronized to the cloud. Those proxies are reduced-resolution copies of the originals, not actual copies of the source image files. This differs from the cloud-focused version of Lightroom, which copies the source image files to the cloud when you add photos to the library.

Once you enable synchronization for a collection in Lightroom Classic, the collections for which you enabled synchronization will appear as albums in the Lightroom app on your smartphone and other mobile devices, as well as through Lightroom in a web browser (https://lightroom.adobe.com). In addition, those albums would appear in the Lightroom desktop application, but I don’t recommend using both Lightroom Classic and Lightroom desktop applications in your workflow.

If you want to make a synchronized collection of photos available to anyone you share a link with, you can make the collection public. Start by clicking on the collection within the Collections section of the left panel in the Library module in Lightroom Classic. Make sure you’re in the grid view rather than the loupe view, and click the “Make Public” button at the top-right of the grid view.

Once you’ve made a synchronized collection public, a link will appear to the left of the button that now reads “Make Private”. You can click that link to open the shared collection in a web browser, but you can also right-click on the link and choose “Copy to Clipboard” to copy the link so you can paste it, such as to paste the link into an email or text message you share with others. Note that when you share a synchronized collection in this way anyone with the link can access the photos online.

Today’s Question: I appreciated your presentation comparing Lightroom, Lightroom Classic, and Bridge. One question I have is whether the cloud version of Lightroom supports the plug-ins I currently use in Lightroom Classic.

Tim’s Quick Answer: No, the cloud-focused version of the Lightroom desktop application does not support plug-ins, while Lightroom Classic and Photoshop do support plug-ins.

More Detail: Software plug-ins provide a way to extend the features and workflow of host applications. There are a wide variety of plug-ins that support Photoshop and Lightroom Classic, for example, providing various benefits in terms of improving image quality, applying creative effects, streamlining your workflow, and more.

However, the cloud-focused version of Lightroom does not currently support plug-ins. Therefore, if you want to use plug-ins in your workflow with Adobe software, you will need to consider using Lightroom Classic or Photoshop rather than the cloud-focused version of Lightroom.

It is worth noting, however, that you can send photos from Lightroom to Photoshop. In other words, while you can’t use plug-ins directly in Lightroom, you could edit a photo in Photoshop by sending it from Lightroom, and then make use of the plug-ins within Photoshop. This is actually an approach I tend to prefer, so that I can make use of multiple plug-ins on various layers within a single layered image, rather than creating multiple versions of a source image using several different plug-ins.

While the lack of plug-in support is an issue that has been raised frequently over the years among photographers who use software from Adobe, there is no indication of whether or when Adobe might update Lightroom to support plug-ins.

Today’s Question: You made reference to the “Lightroom ecosystem” in one of your answers, and I’ve never heard that term before. Can you please explain what this ecosystem is?

Tim’s Quick Answer: When I say “Lightroom ecosystem” I’m preferring to all the products that have access to Lightroom cloud-based storage, which includes two desktop applications (Lightroom and Lightroom Classic), the Lightroom app for mobile devices, and the ability to access Lightroom in a web browser.

More Detail: When the term “Lightroom” comes up, I imagine most photographers think of one of the two desktop applications that (confusingly) share the same basic name. Lightroom Classic is the desktop application focused on local photo storage and employing a central catalog to manage the information about your photos. Lightroom (without the Classic in the name) had previously been focused exclusively on cloud-based storage of photos, but now also supports browsing local photos as well.

Lightroom Classic can synchronize copies of photos to cloud-based storage through the use of collections that have synchronization enabled. If you add photos to Lightroom (rather than just browse them locally) the original images are moved to cloud-based storage and access via an internet connection (and local cache).

In addition, there is a Lightroom app for mobile devices, which enables you to work with the photos that have already been saved to the cloud via Lightroom or Lightroom Classic, for example, but also allows you to add photos that are already on your device or capture new photos via the camera feature from within the Lightroom mobile app.

You can also access cloud-based photos using Lightroom in a web browser (https://lightroom.adobe.com). This approach provides you with an interface that is very similar to the Lightroom desktop application, allowing you to organize and optimize photos stored in the cloud.

With all these tools in the Lightroom ecosystem, any changes you make to cloud-based images are synchronized to the cloud, and therefore updated everywhere. For example, if you convert a color image to black and white through Lightroom in a web browser, the next time you browse that photo in either Lightroom desktop application or the Lightroom mobile app you will see the updates reflected.

In general, I recommend that photographers use only one of the desktop applications, choosing either Lightroom or Lightroom Classic, as I explained in my webinar presentation yesterday on “Lightroom, Lightroom Classic, or Bridge?!”, which can be found on my “Tim Grey TV” channel on YouTube here:

[https://youtube.com/live/BwpneG4y0nQ]

In addition to one of the two desktop applications, you can then supplement your workflow with the Lightroom mobile app and with Lightroom in a web browser, to take full advantage of the Lightroom ecosystem.

Today’s Question: You referred to the cloud version of Lightroom not having the issues with a catalog the way Lightroom Classic does. But Lightroom does store an “lrlibrary” file on my computer. Isn’t that a catalog? Shouldn’t I be backing it up to protect my data?

Tim’s Quick Answer: The Lightroom Library file for the cloud-focused version of Lightroom is a local cache, not a catalog. What amounts to the catalog and your original photos for cloud-based storage are stored (and backed up) on Adobe’s servers, and there’s not really any need to back up the Lightroom Library file.

More Detail: Much has been made of the use of a catalog in Lightroom Classic, and understandably so. Because the information about your photos in the context of Lightroom Classic is stored in a central catalog file, it is important that all updates related to your photos be made within Lightroom Classic. If you were to rename or move photos or folders outside of Lightroom Classic, the catalog would no longer be connected properly to all your photos, and you could have a big mess on your hands very quickly.

With the cloud-focused version of the Lightroom desktop application there isn’t a central catalog. For photos stored in the cloud you can’t get to those photos outside of the Lightroom ecosystem, so there’s no way to end up with missing photos, since they are being managed in the cloud for you. For photos stored locally and managed with Lightroom, the software is behaving as a browser that does not employ a catalog, so you can make changes both inside and outside Lightroom without any problems.

The Lightroom Library file (which has a filename extension of “lrlibrary”) is simply a local cache. It enables you, for example, to browse and work with cloud-based photos even if you’re not online. The next time you do get online any updates will be synchronized back to the cloud. If you were to delete that file and then launch Lightroom it would simply be built for you again. The only way you would lose any data is if you deleted the Lightroom Library file after making changes while working offline in Lightroom. But assuming you’re connected to the internet while using Lightroom, the risk of losing any data due to a damaged or deleted library file is extremely small.

Today’s Question: In your video about migrating from Lightroom Classic to Lightroom you mentioned that color labels become keywords since color labels aren’t supported in Lightroom. Is there a way to use those color label keywords in the same way you have recommended in the past such as to mark photos that still need to be reviewed?

Tim’s Quick Answer: The keywords assigned to images that are imported with existing color labels can be helpful, but they don’t provide the flexibility of being able to use color labels in a more typical way in your workflow.

More Detail: As noted in yesterday’s Ask Tim Grey eNewsletter, the cloud-focused version of Lightroom (as opposed to Lightroom Classic) does not support the color label feature. You’re able to assign star ratings as well as pick and reject flags in Lightroom, but not color labels.

As regular readers may know, I assign a red color label to all photos upon import into Lightroom Classic as a way of marking those photos as still needing to be reviewed to identify favorites versus outtakes. In the non-Classic version of Lightroom this isn’t supported because color labels aren’t directly supported.

If you migrate from Lightroom Classic to Lightroom using the built-in utility, color label assignments are converted to keywords. For example, a red color label will be converted to a keyword of “label_red”. However, this same process does not apply to photos that are simply browsed via the Local tab in Lightroom, nor for photos you add to cloud-based storage.

As a result, the feature for converting color label assignments to keywords is of very minimal usefulness. You could certainly adopt that concept to make use of keywords in the place of color labels, similar to my concept of “fake” keywords that I’ve addressed from time to time. For example, you could add a keyword of “label_red” to all photos you want to make sure to review, and then you can filter based on that keyword to locate photos for review.

However, in my view using keywords to take the place of color labels is not anywhere near as helpful as the proper color label feature that is supported by many other applications, including Adobe Bridge and Adobe Lightroom Classic. I therefore hope that Adobe will add full support for color labels to the cloud-focused version of Lightroom in the near future.

Today’s Question: I was watching your videos on the “cloud” version of Lightroom, and noticed that you didn’t use color labels the way I’ve seen you do in Lightroom Classic. Is there a reason you don’t use color labels to mark images for review in Lightroom the way you do in Lightroom Classic?

Tim’s Quick Answer: The reason I don’t use color labels in the cloud-focused version of Lightroom is that color labels aren’t supported in Lightroom, at least for now.

More Detail: When I import new photos into my Lightroom Classic catalog, I use a metadata preset to update some of the metadata fields for my photos, including adding a red color label to all imported photos to indicate that I still need to review those photos to identify favorites versus outtakes.

In the cloud-focused version of Lightroom, color labels are not currently supported. I’m hoping Adobe will add support for color labels in Lightroom in the future, because I do find them to be very helpful in my workflow. I use color labels to mark photos for a particular status, such as a red color label for photos that need to be reviewed. I then use star ratings to identify favorites, and a reject flag to mark photos as outtakes that I will later delete.

Since color labels aren’t currently supported in Lightroom, I recommend using a workflow that makes it clear which photos still need to be reviewed. For images in cloud-based storage you can create an album for this purpose, with a name such as “Photos to Review”. For photos in local storage you can use a meaningful name for the folder, and also mark it as a favorite so it will appear on the Favorites list and therefore be more noticeable.

I would very much like to see support for color labels added to the cloud-focused version of Lightroom, but in the meantime there are ways you can work around that limitation within your workflow.

If you’d like to learn how to put the cloud-focused version of Lightroom to use in your workflow for organizing, optimizing, and sharing photos, check out my “Mastering Adobe Lightroom” course on the GreyLearning website here:

https://www.greylearning.com/courses/mastering-adobe-lightroom-cloud-2024